91ÌÒÉ«

Purpose

The purpose of the Budget Committee is to

• serve as a clearinghouse of collegial discussion of budget assumptions, policies and procedures, and fiscal protocols for establishing the annual budget for 91ÌÒÉ« College.

• assist the College Planning Committee and the Vice President, Finance & Administrative Services by providing advice and recommendations related to college budget processes and annual planning assumptions.

• help college staff and managers develop professional development activities that educate college personnel on the annual budget and budgeting process.

• provide a forum for analyzing key budget elements on an annual basis, such as the cost of:

  salary increases
  medical and payroll benefits
  amounts specified for board-established end-of-year reserves
  post-employment obligation costs
  actuarial study assumptions and other significant budget drivers
  

By serving on the shared governance forum (reporting to CPC), the Budget Committee helps establish common understanding within the college on significant budget planning assumptions and helps facilitate the transmission of knowledge about the college's annual operating costs.

2026-27 Goals

1. Develop and present an annual report on key budget drivers from the final adopted budget, including an executive summary. Provide advice and recommendations on significant budget planning assumptions and ensure timely communication of annual operating costs to constituent groups. Strengthen bi-directional communication and collaboration between the Budget Committee and CPC, ensuring information is shared, reviewed, and informed across both bodies to support effective decision-making.

2. Strengthen understanding of policies, procedures, and fiscal protocols related to the development of the annual budget, including state, federal, general, categorical, and grant funding sources that impact the college. Ensure effective and consistent communication of this knowledge to constituent groups. Increase committee understanding of fixed costs, including utilities, employee health benefits, and other core operational expenses. This includes building awareness of costs that must be budgeted prior to discretionary allocations to support more informed and transparent budget planning decisions This will be achieved through regular updates to the committee, utilization of webinars and guidance from the State Chancellor’s Office and other relevant agencies, and the development of shared resources. Additionally, establish clear processes to document key information, address questions, and confirm understanding to support accurate and timely dissemination by constituency representatives.

3. Monitor changes in state appropriations, including the California Community College Funding Formula, and ensure timely dissemination of relevant updates to constituent groups. The Budget Committee will convene as needed following state budget updates (e.g., Governor’s proposals and revisions) to review, discuss, and communicate impacts using established governance and communication channels.

4. Provide support, information, and answers as the district goes through the accreditation process in 26-27. The Budget Committee will remain as a resource and will provide information as needed.

5. Develop and implement a structured, ongoing budget training and communication program to ensure all stakeholders understand the district’s budget process, key policies, timelines, and roles. This will include standardized onboarding for new members, regular refresher opportunities, and consistent post-meeting summaries or reporting tools to support clear communication and informed, equitable decision-making across constituency groups.

6. Explore and consider the implementation of a mini Program Review Team (PRT) process (approximately $100K threshold) to support budget and grants advisory functions. This includes evaluating how the mini PRT could be used to strengthen budget planning, prioritization, and resource allocation processes.

Who They Report To

College Planning Committee (CPC)

Meetings

Meetings are generally held on the 4th Wednesday of the month during the semester, 2 - 3:30 pm.

Presentations and Other Resources

• Enroll in the Canvas Course

Link to Agendas and Minutes

Membership

1. Dr. Roy Vasquez, Interim Vice President, Finance & Administrative Services (Chair)

2. Robin McFarland, Interim Vice President, Instruction; Paul Harvell, designee

3. Dr. Blanca Balthazar-Sabbah, Vice President, Student Service; Dr. Michelle Donohue-Mendoza, designee

4. Angela Hoyt, Vice President, Human Resources & Labor Relations

5. Violette Reeves, Director, Budget & Fiscal Services

6. Alex Strudley, Director of Procurement and General Services

7. Victoria Banales, Faculty Senate President

8. John Govsky, CCFT Representative

9. Barbara Schultz-Perez, Faculty Senate

10. Windy Valdez, CCEU

11. Terri Owen, CCEU

12. Michel Hernandez, CCEU

13. Orly Cardenas-Campbell, Confidential

14. George Little, Student Senate

Additional Information

Communication Between the CPC and Other Planning Bodies of the College: The intent is to have as much transparency as possible. In the spirit of this intent, sharing of agendas and a summary of relevant planning topics from Cabinet and other bodies will be shared in advance or presented regularly to the CPC. Affected groups include: Cabinet, Instructional Council, Council on Instructional Planning, Administrative Leadership Team, and Component Manager Groups. See the and the .

For more information, visit College Planning Committee Website